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Jewelry inventory software that fits the way you work

Jewelry inventory management for stores and brands: pieces, stones, memo, repairs and custom work in one system, set up around how you work, for one monthly fee.

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Free data migrationUnlimited usersCustom features included
Linnet & ValeJewelers
Home
AI review3
Sales
Store sales
Online orders
Layaways
Appraisals
Bench
Repairs
Custom jobs
Bench board
Inventory
Pieces
Loose stones
Memo in
Memo out
Consignment
Reports
Settings
Store manager
Search pieces, tags, jobs or customers
Ask AI
Bench / Custom jobs
J-2417At the benchPromised Nov 20 · anniversary Nov 22Print take-in ticketLog bench time
CustomerMeredith Osei
JobCustom remount
SalespersonLena Ortiz
EnvelopeENV‑2417
Quote$3,350 · $1,675 paid
Customer's diamond recorded at take-in, Oct 241.12 ct round · 6.64–6.68 × 4.10 mm · est. H/SI1 · signed by MeredithPhotos on fileRe-check at QC
Steps8
Stones3
Photos14
Payments1
Cost
StepDateBench h est / actualStatus
Take-in and photosStore · Lena · weighed, measured, sealed in ENV‑2417Oct 24—Done
CAD designOutside CAD designer · 2 revisions, approved Oct 28Oct 24–28—Approved
CastWestline Casting · 14k yellow, 4.2 dwtNov 2–5—Received
Clean up and pre-polishBench 2 · MarcoNov 61.0 / 1.0Done
Set center, pears and haloBench 2 · Marco · 19 stonesNov 102.5 / 2.0At the bench
PolishBench 2 · MarcoNov 120.75 / —Scheduled
QC and stone checkBench 2 · Marco · Lena matches center to take-inNov 130.25 / —Scheduled
Ready for pickupText and email Meredith · balance $1,675Nov 13—Scheduled
Bench hours 3.0 of 4.5Metal 4.2 dwt, 14k yellowQuote $3,350.00
Where the stones are
Envelope ENV‑2417 · out of the safe 8:40 AM
Customer's 1.12 ct roundBench 2 · Marco
2 pears, 0.30 ctwBench 2 · Marco
16 melee, 0.16 ctwIssued from stock
Back in the safeAt tonight's count
Memo M-8812 · Arden Diamond Co.
2 pear diamonds, 0.30 ctw
Memo value$420.00
Due backNov 24
Once setBought, bill drafted
Timeline
AllNotesChangesEmailsAI
Marco · Change · Nov 10, 8:40 AM
Signed out ENV‑2417: Meredith's 1.12 ct diamond and the 2 memo pears
Marco · Change · Nov 6, 4:15 PM
Casting cleaned up and pre-polished, 1.0 bench hour
Receiving · Change · Nov 5, 11:02 AM
Casting received: 14k yellow, 4.2 dwt at $118.49/dwt
AI · Change · Oct 24, 5:10 PM
Take-in ticket and quote drafted from Lena's notes, gold at $3,940/oz
One job, end to end

Every job in one place,
from take-in to pickup

Where this lives today
  • Take-in envelopes
  • Memo binder
  • Bench whiteboard
  • Point of sale
  • Spreadsheets
  • QuickBooks
Bench / Custom jobs
J-2389Picked upCost locked Oct 17
More ▾
JobEngagement ring
Center stone1.21 ct oval, memo
JewelerPriya · bench 1
Paid$7,950.00 in full
Steps8
Stones2
Photos17
Payments2
Cost
Price$7,950.00quoted Sep 22
Actual cost$5,105.86quoted $5,036.93
Gross margin35.8%quoted 36.6%
Bench hours4.5quoted 4.0
Gold rose from $3,760 to $3,890 an ounce between the quote and the cast, and the casting came out 0.2 dwt heavy: $36.43 more metal.
QuotedActualVariance $Bench h
Metal · 14k, 3.8 dwt at $113.78 (quoted 3.6 at $109.98)
$395.93$432.36+$36.43—
Stones$4,166.00$4,166.00$0.00—
1.21 ct oval, G VS2 · memo M-8774, bought once set$3,950.00$3,950.00$0.00—
18 melee, 0.18 ctw · hidden halo, from stock$216.00$216.00$0.00—
Outside work · CAD $150, casting fee $65
$215.00$215.00$0.00—
Bench labor · $65/h, setting ran 0.5 h over
$260.00$292.50+$32.504.0 / 4.5
Total$5,036.93$5,105.86+$68.934.0 / 4.5
Gross margin = (price − cost) ÷ price. Sales tax and card fees left out. 14k metal = gold price × 58.5% ÷ 20 dwt an ounce.
Timeline
AllNotesChangesEmailsAI
Store · Payment · Oct 17
Picked up, balance paid
$3,975.00 by card
AI · Email · Oct 13
Ready-for-pickup text and email sent
Approved by Lena
Lena · Change · Oct 13
QC passed, center stone matched
To the memo's grading cert
AI · Change · Oct 9
Memo center turned into a purchase
Bill drafted for Arden, $3,950
Priya · Change · Oct 9
Center and halo set, polished
3.5 bench hours
Receiving · Change · Oct 6
Casting received
3.8 dwt at $113.78/dwt
Julian · Payment · Sep 25
CAD approved, deposit paid
$3,975.00
Lena · Change · Sep 22
Quoted $7,950 with the oval on memo
Gold at $3,760/oz
AI features

AI does the paperwork.
A person approves it.

AI drafts repair estimates and take-in tickets, logs incoming memos, checks casting and vendor bills, invoices memo pieces other stores have sold and answers questions about your data. Nothing posts or sends until someone at the store approves it.

Repair and custom estimates

Turns a customer's email or the take-in notes into an estimate from your repair prices and today's gold price.

Ring sizingDaniel Reyes
Could you size my wife's ring from 6 to 7½ and retip the four prongs? Also curious what a matching band would cost.Thanks, Daniel
Estimate R-5531 · Daniel ReyesReady Nov 19Drafted by AI
WorkQtyPrice
Size up 6 to 7½
14k yellow · +0.3 dwt at today's gold
1$110.00
Retip prongs
14k yellow
4$35.00
Matching band
Custom quote · needs CAD
1Quote

Memo intake

Turns a vendor's emailed memo into memo records, with each stone's cert and due date checked.

Memo M-8831 · Arden Diamond Co.From the emailed memoDrafted by AI
Stones6 rounds · 4.82 ctw
Memo value$18,960.00
Due backDec 10
The cert number on stone 4 doesn't match its memo line. Check it before it goes in the case.

Casting and vendor bill checks

Checks casting, vendor and refiner bills against what you ordered, weighed and received.

Westline Casting · J-2417Casting billMatched by AI
CAD est.WeighedBill
14k yellow4.0 dwt4.2 dwt4.6 dwt
Gold / oz—$4,051$4,051
Billed 4.6 dwt; the casting weighed 4.2 dwt at receiving. $47.40 over.

Memo out and collections

Reads other stores' sales reports and replies, invoices the memo pieces they've sold and chases what's due back.

Memo out MO-117 · Harbor Street Gallery3 pieces · $6,240.00 · out 46 daysRead by AI
Nov 3 · Sales report receivedSold the sapphire pendant on Oct 30.
Nov 4 · Memo checkedPendant on memo at $1,180; 2 pieces due back Nov 30.
Read by AIInvoice drafted for $1,180. Reminder set for the 2 pieces due Nov 30.

Ask your data

Ask about pieces, memo, jobs or margins. Every answer links to the records behind it.

What hasn't sold in a year?
Bridal semi‑mounts41 pieces$68,200
Fashion rings, 14k57 pieces$31,450
Colored stone pendants22 pieces$14,980
Sterling silver64 pieces$6,120
Owned pieces with no sale in 12 months, at cost: $120,750 of $1.62M in stock.
Built around how your store or brand runs

Ask for it.
We'll build it.

Tell us what you need and we'll build it. Changes are included in your monthly fee.

"Can customers get a reminder when their insurance appraisal is three years old?"Built in 1 week
"Can an online order in a size we don't stock open a bench job automatically?"Built in 2 weeks
"Can a diamond upgrade credit the full price they paid toward a bigger stone?"Built in 2 weeks
"Can each salesperson's commission be paid on margin, not on the sale price?"Built in 1 week
Jewelry inventory management software

Built for the way jewelers work

Pieces · where everything is
Owned stock, vendors' memo goods and customers' pieces
Nov 10
In stock1,284Pieces · $1.62M at costOn memo from vendors$86,40031 pieces, 4 vendorsCustomers' pieces in38Repairs and custom jobs
PieceMetal and stonesWhereStatus
R-10482Oval solitaire, 1.01 ct14k whiteNatural · cert on fileCase 3Cost $3,980Owned
E-2290Diamond studs, 1.50 ctw14k whiteNatural · 2 certsCase 1Brightway, due Nov 24Memo in
N-0931Rope chain, 20 in14k yellow6.8 dwtOnline storeWeb order W-3318Reserved
ENV‑2417Customer's 1.12 ct roundTake-inJob J-2417Bench 2 · MarcoBack in the safe tonightCustomer's

Jewelry inventory tracked piece by piece

Every piece and loose stone has its own tag, cost, metal weight and grading cert, and you always know where it is: in a case, at the bench, on memo or sold online.

  • Tags, photos and grading certs
  • Nightly case counts by scan
  • One count for the store and online
Memo and consignment · in and out
What's due back, what's sold and where each piece is
Nov 10
Memo in$86,40031 pieces · 4 vendorsMemo out$11,3009 pieces · 3 storesDue back by Dec 10$31,46010 pieces
MemoGoodsValueDueStatus
M-8831Arden Diamond Co. · in6 rounds, 4.82 ctwSafe$18,960Dec 10Check cert
BW-4410Brightway Diamonds · inDiamond studs, 1.50 ctwCase 1$3,240Nov 24Due in 14 days
C-0412Hale estate · consignmentArt deco ring, platinumCase 4$2,400Jan 15Pays 70% when sold
MO-117Harbor Street Gallery · out3 piecesPendant sold Oct 30$6,240Nov 301 sold, invoice drafted

Memo and consignment tracking, both ways

Memo goods from vendors, consignment from customers and estates, and pieces you've sent to other stores: what each is worth, when it's due back, and what's sold and needs a bill, payout or invoice.

  • Memo in, with due dates
  • Consignment from customers and estates
  • Memo out to stores and galleries
Bench board · repairs and custom jobs
Sorted by promised date · 2 jewelers
Nov 10
Jobs in38Repairs and custom workReady for pickup9Customers textedPast promised date1Waiting on a clasp
JobCustomer and workBenchPromisedStatus
R-5517Ana LiuNew clasp, 18 in chainWaiting on partNov 91 day late
R-5529Grace KimWatch battery and bandFront counterNov 10Ready, texted
R-5524Tom BeckerSize down 9 to 8Bench 1 · PriyaNov 11At the bench
J-2417Meredith OseiCustom remountBench 2 · MarcoNov 20Setting stones

Jewelry repair tracking, from take-in to pickup

Take-in tickets with photos and the customer's signature, every job on the bench board with its jeweler and promised date, and a text when it's ready for pickup.

  • Take-in tickets and envelopes
  • Bench jobs and jewelers' time
  • Ready-for-pickup texts and emails
Metal prices · Nov 10, 9:00 AM
Cost now = metal at today's price + labor
Target 50%
Gold, per oz$4,066.0014k $118.93 · 18k $152.48 a dwtPlatinum, per oz$1,580.00950 $75.05 a dwtSilver, per oz$48.20Sterling $2.23 a dwt
StyleMetalCost nowPriceMargin
Rope chain, 20 inCH-R20-14Y14k yellow, 6.8 dwt$868.72$1,65047.4%
Signet ringRG-SIG-14Y14k yellow, 5.4 dwt$732.22$1,39547.5%
Cuban link braceletBR-CU75-14Y14k yellow, 9.2 dwt$1,169.16$2,45052.3%
14 pieces in the case are under 50% at today's goldReprice 14 pieces

Cost and margin at today's metal price

Gold, platinum and silver prices feed your costs, repair estimates and custom quotes by the dwt or gram, and flag pieces that have slipped under your margin.

  • Metal by karat, dwt and gram
  • Repricing when metal moves
  • Scrap gold bought by karat
Included

Everything a jeweler needs, all included

One system, no add-on modules to buy.

Sell

  • Store sales, layaways and special orders
  • Online store orders
  • Appraisals with photos
  • Deposits, invoices and payments

Bench

  • Take-in tickets with photos
  • Bench board and jewelers' time
  • Casting and outside work
  • Ready-for-pickup texts and emails

Inventory

  • Pieces tracked by tag
  • Loose stones with grading certs
  • Memo in from vendors
  • Memo out to stores
  • Consignment in and out
  • Nightly case counts

Money and data

  • Metal prices in cost and pricing
  • QuickBooks and Xero sync
  • Reports and Ask your data
Pricing

How pricing works

How pricing works

One monthly fee plus a one‑time setup, quoted after we've seen how you work.

  • Unlimited users, including the bench and the sales floor
  • Hosting, data migration, AI features and support included
  • Changes included, not billed by the hour
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Who builds it

Made by Airdev

Airdev has designed, built and supported custom software for over a decade. The same team builds and supports your ERP.

Visit airdev.co
1,000+products built
10M+users
$1B+in transactions
Get started

Get a demo built for your store or brand

Tell us how you sell, take in repairs and work with memo and consignment.After the call, we'll build a demo set up around it.

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