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Distillery software that fits the way you work

Distillery software for craft distillers selling through distributors: spirit runs, barrels in bond, bottling and TTB records in one system, for one monthly fee.

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Tallis Creek Distilling
Home
AI review3
Sales
Orders
Allocations
Invoices
Depletions
Production
Mash bills
Runs
Batches
Bottling
Warehouse
Barrels
Gauges
Counts
Buying
Grain and barrels
Dry goods
Bills
TTB and excise
Contacts
Reports
Settings
Head distiller
Search batches, barrels or runs
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Production / Batches
Batch 26-14BottlingBottled-in-Bond Bourbon · 100 proofPrint case labelsLog case count
ProductBottled-in-Bond Bourbon
Mash billBB-2 · 70/21/9
Barrels14 · Rickhouse A
In bond4 yr 12 days
DumpedNov 9 · 743.5 PG
✓Stillhouse4 years ago
✓Rickhouse A4 yr 12 days
✓Dump, proofPT-2 · Nov 9
4Bottling line288 of 622 cs
5RemovalTaxpaid Nov 16
Steps8
Barrels14
Gauges31
Bottling
Lots9
Cost
StepStep and vesselDateWine galProofProof galStatus
1
Mash and ferment
Mash bill BB-2 · 4 cooks, FV-1 to FV-4 · 10,400 lb
4 yr ago5,200.017.6915.2Done
2
Stripping runs
Stripping still · 4 runs to low wines
4 yr ago1,650.054.8904.2Done
3
Spirit runs
Spirit still · low wines plus feints · hearts kept
4 yr ago640.6133.2853.3Done
4
Barrel entry
14 new barrels, #4 char · Rickhouse A
4 yr ago742.0115.0853.3Done
5
Age in bond
Rickhouse A, tiers 3–5 · book at the last gauge
4 yr 12 days——750.3Done
6
DumpDistiller sign-off
14 barrels into PT-2 · 6.8 PG under the book
Nov 9610.4121.8743.5Done
7
Proof down and filter
PT-2 · water to 100 proof, chill filtered
Nov 9743.5100.0743.5Done
8
Bottle
Line 1 · 6 × 750 ml · 288 of 622 cases so far
Nov 10342.4100.0342.4In progress
Proof gallonsEntry to bottle
Entered · at 115 proof853.3
Angel's share · 12.9% in 4 years−109.8
Dumped · book said 750.3743.5
Bottling plan · 622 cases739.4
Bottled-in-bond checks
✓One distilling seasonJul–Dec
✓Aged in bond, min 4 years4 yr 12 days
✓Bottled at 100 proofIn tolerance
Timeline
AllNotesChangesEmailsAI
Bottling · Change · Nov 10, 10:35 AM
288 of 622 cases off the line, 6 bottles rejected at the filler
QA · Change · Nov 10, 7:50 AM
First-case checks passed: fill height, 100.1 proof, closures, labels
AI · Change · Nov 9, 2:40 PM
Bottling plan cut from 628 to 622 cases after the dump; dry goods released
Warehouse · Change · Nov 9, 9:20 AM
14 barrels dumped: 610.4 gal at 121.8 proof, 6.8 PG under the book
Head distiller · Change · Nov 4, 3:10 PM
Pre-dump samples approved, barrels 22-0412 to 22-0425
One batch, end to end

Every batch in one place,
from mash bill to cost per bottle

Where this lives today
  • Paper run sheets
  • Barrel spreadsheet
  • Rickhouse map
  • TTB report worksheet
  • Distributor emails
  • QuickBooks
Production / Batches
Batch 26-11Closed (costed)Cost locked Sep 25
More ▾
Barrels14 · 4 years in bond
Bottled626 cs · 744.2 PG
RemovedTaxpaid, Sep 28–30
Sold toRidgeway, Northfork
Steps8
Barrels14
Gauges31
Bottling
Lots9
Cost
Actual cost$37,702.72est $37,617.01
Cost per bottle$10.04est $9.95
Margin54.4%est 54.8%, distributor price
Angel's share12.2%est 11.9% · 749.2 of 853.3 PG
Up $0.09 a bottle: the dump came in 2.9 proof gallons under the warehouse book and 24 bottles were rejected at the filler, so the run made 626 cases instead of 630. A filler jam added 4 hours.
EstimatedActualVariance $Qty est / actual
New make · 4 years ago$14,294.98$14,294.98$0.00853.3 / 853.3 PG
Grain · corn, rye, malted barley$2,269.28$2,269.28$0.0010,400 / 10,400 lb
Yeast and enzymes$186.00$186.00$0.00—
Stillhouse labor · $26/h$4,160.00$4,160.00$0.00160 / 160 h
Overhead · $9.00/PG$7,679.70$7,679.70$0.00853.3 / 853.3 PG
Barrels
New 53 gal, #4 char · $235
$3,290.00$3,290.00$0.0014 / 14
Aging
Rickhouse A · $48 a barrel-year
$2,688.00$2,688.00$0.0056 / 56 bbl-yr
Dry goods
Glass, stoppers, labels, shippers · $23/cs
$14,490.00$14,484.40−$5.60630 / 626 cs
Bottling labor
Proofing and bottling · $26/h
$832.00$936.00+$104.0032 / 36 h
Federal excise
$2.70 a proof gallon on removal
$2,022.03$2,009.34−$12.69748.9 / 744.2 PG
Total$37,617.01$37,702.72+$85.71—
Margin at the $132.00 distributor price for a case of 6 × 750 ml. New make, barrels and aging were carried on the barrels since entry. Dry goods include 24 bottles rejected at the filler. Variance = actual − estimated.
Timeline
AllNotesChangesEmailsAI
Bookkeeper · Payment · Oct 28
Ridgeway paid INV-5488
ACH $47,520.00
AI · Change · Oct 12
September TTB figures drafted
749.2 PG dumped, 744.2 PG bottled
Shipping · Change · Sep 30
Northfork picked up 266 cs
Removed taxpaid from bond
Shipping · Change · Sep 28
Ridgeway picked up PO RS-87902
360 cs · removed taxpaid
Head distiller · Change · Sep 25
Batch closed, cost locked
$10.04 a bottle vs $9.95 est
Bottling · Change · Sep 22
Bottled 626 cases
3,756 bottles · 744.2 PG
Warehouse · Change · Sep 21
Dumped 14 barrels into PT-2
616.1 gal at 121.6 proof · 749.2 PG
Head distiller · Change · Sep 15
Pre-dump samples approved
Barrels 22-0371 to 22-0384
Warehouse · Change · 4 yr ago
14 barrels entered
742.0 gal at 115 proof · 853.3 PG
Stillhouse · Change · 4 yr ago
4 cooks of mash bill BB-2
10,400 lb grain · 4.6 PG a bushel
AI features

AI does the paperwork.
A person approves it.

AI drafts distributor quotes and orders, checks grain, barrel and dry goods bills, follows up on invoices and answers questions about your data. Nothing posts or sends until someone at the distillery approves it.

Distributor quotes

Turns a distributor's emailed request into a quote at your case prices, with the margin on each spirit.

Pricing for a December orderDana Whitcomb, Northfork Beverage
Can you send pricing on 40 cases of the Bottled-in-Bond and 60 cases of Ridgeline Gin? We'd need them on our dock by Dec 1.Thanks, Dana
Q-0284 · NorthforkValid to Dec 31Drafted by AI
SpiritCasesPer case
Bottled-in-Bond Bourbon
54.4% margin at $60.23 cost
40$132.00
Ridgeline Gin
57.0% margin at $33.54 cost
60$78.00

Order intake

Turns emailed distributor POs into orders, checked against allocations, cases in bond and bottling runs.

SO-3318 · RidgewayFrom emailed PO RS-88417Drafted by AI
SpiritBottled-in-Bond
Qty360 cs
PickupNov 16, from bond
No Bottled-in-Bond cases are left in bond. Batch 26-14 was dumped Nov 9 and bottles today, so the order is allocated to it for the Nov 16 pickup.

Bill capture and 3-way match

Checks grain, barrel and dry goods bills against the PO and what you received.

Bill KC-7712Kessel & Dunn · PO-0933Matched by AI
POReceivedBill
New barrels484848
Price / barrel$255.00—$268.00
$13.00 a barrel over the PO, $624.00 in total. The PO matches this year's cooperage contract.

Collections and credits

Reads distributors' replies to payment reminders and checks each deduction against your records.

INV-5390 · Northfork$17,160 · 12 days lateRead by AI
Nov 6 · Reminder sentYour invoice is 8 days past due.
Nov 9 · Distributor replied"Paying $16,896 on Nov 12, less 2 cases found broken from the Oct 26 pickup."
Read by AI2 broken cases noted on the Oct 26 pickup BOL: $264 credit drafted. Reminders paused until Nov 12.

Ask your data

Ask about barrels, proof gallons, depletions or margins. Every answer links to the records behind it.

Which barrels are losing the most to the angel's share?
4-year, Rickhouse A31 barrels3.8%
2-year, Rickhouse B118 barrels3.3%
1-year, Rickhouse B144 barrels3.1%
Upper-tier barrels by age: share of proof gallons lost a year since entry, from the last gauge
Built around how your distillery runs

Ask for it.
We'll build it.

Tell us what you need and we'll build it. Changes are included in your monthly fee.

"Can the barrel scale work out proof gallons from each barrel's weight and proof?"Built in 2 weeks
"Can a retailer's single barrel pick be held, sampled and labeled with its barrel number?"Built in 2 weeks
"Can our distributors' monthly depletion files load on their own and update the bottling plan?"Built in 3 weeks
"Can tasting room bottle sales come off taxpaid stock from our POS every night?"Built in 1 week
Distillery management software

Built for the way craft distilleries work

Spirit run SR-26-311 · rye
Spirit still · mash bill RY-1 · Mon, Nov 9
Proof gallons balance
CutCollectedProofWine galProof galTo
Charge7:05 AM62.0480.0297.6From low wines, feints
Heads7:40–8:15 AM152.012.018.2Feints tank FT-1
Hearts8:15 AM–1:30 PM138.6168.0232.8Receiving tank RT-2
Tails1:30–3:10 PM88.046.040.5Feints tank FT-1
Not recovered———6.02.0% of the charge
Hearts232.8 PG78.2% of the charge
Back to feints58.7 PGRerun with the next charge
Hearts cuts150 → 128Proof, set on RY-1
Cuts inside the RY-1 cut points · ready for barrel entry

Every run logged, with proof gallons at every cut

Stripping and spirit runs are logged at the still: the charge, each cut with its proof and wine gallons, and where it went. Hearts go to barrel entry, heads and tails to feints, and the proof gallons have to add up.

  • Mash bills, cooks and fermenters
  • Heads, hearts and tails by proof
  • Proof gallons per bushel by mash bill
Barrels in bond · 981
By warehouse and age · book proof gallons from the last gauge
Nov 6 count matches
WarehouseSpiritAgeBarrelsEntered PGBook PGLost a year
Rickhouse ABourbon BB-24 yr845,119.84,505.43.0%
Rickhouse ARye RY-13 yr1126,826.46,232.52.9%
Rickhouse BBourbon BB-22 yr23614,384.213,607.52.7%
Rickhouse BBourbon BB-21 yr28817,553.617,097.22.6%
Rickhouse CBourbon and ryeUnder 1 yr26115,908.015,800.7—
Total98159,792.057,243.3
Two 4-year barrels dumped Nov 9 came in 3.4 PG each under the book. Five more on tier 5 of Rickhouse A are losing faster than the rest; regauge them before the next dump.

Barrel inventory you can trust, rick by rick

Every barrel has a tag, a fill date, an entry proof and a place in the rickhouse. Gauges update the book, and barrels losing more than the rest are flagged before the dump, not at it.

  • Barrels by warehouse, tier and fill date
  • Entry and book proof gallons
  • Barcode counts against the book
ProofingProcessing · Tank PT-2Jess K.JK
Processing · in at 6:30 AMBatch 26-14Bottled-in-Bond Bourbon · 743.5 PG to 100 proof
Elapsed0:42Steps done3 / 4
Dump · 14 barrels, 4 years in bond610.4 gal at 121.8 proof · gauged Nov 9
Hydrometer, corrected to 60 °F100.1 proof
Label proof · bottled in bond100.0 ± 0.3In range
Gauge dumpAdd waterChill filterFinal proofThe tank can't be released to bottling until the proof is in range and recorded.Record proof

Dumps and proofing worked out on the floor

Barrels are scanned into the dump and gauged, water to reach bottling proof is worked out from the proof gallons, and the tank can't go to bottling until the proof is in range.

  • Dumps gauged against the warehouse book
  • Proofing to the label proof
  • Bottling runs with dry goods lots
Storage and processing · October
Proof gallons for the monthly TTB reports, from run, barrel and bottling records
Draft · due Nov 15
Proof gallonsStorageProcessing
On hand, Oct 158,214.61,306.2
From production+1,462.8+518.4
Dumped to processing−1,905.3+1,905.3
Bottled, removed taxpaid—−2,286.9
Losses, with reasons−266.1−9.6
On hand, Oct 3157,506.01,433.4
Removed taxpaid2,286.9 PGTo 2 distributors
Federal excise$6,174.63$2.70/PG reduced rate
Built from286 recordsRuns, gauges, bottlings
Matches the Oct 30 barrel countExplain the lossesExport figures

The records your TTB reports and excise need

Runs, barrel entries, gauges, dumps, bottling and removals are recorded as they happen, so the proof gallons for your monthly reports and excise return come straight from them.

  • Production, storage and processing in proof gallons
  • Bonded and taxpaid, removal by removal
  • Every loss recorded with a reason
Included

Everything a craft distillery needs, included

One system, no add-on modules to buy.

Sell

  • Distributor orders and allocations
  • Case prices and programs
  • Removals from bond, taxpaid
  • Invoices, credits and payments
  • Depletions by distributor

Make

  • Mash bills, cooks and fermenters
  • Stripping and spirit runs with cuts
  • Barrel entry, dumps and blends
  • Proofing and gauging on a tablet
  • Bottling runs with dry goods lots

Buy and stock

  • Grain, barrel and dry goods POs
  • Barrels by rickhouse and fill date
  • Barcode barrel tags and counts
  • Bonded and taxpaid case goods
  • Lot tracing from grain to bottle

Money and data

  • Records for TTB reports and excise
  • QuickBooks and Xero sync
  • Batch costing and Ask your data
Pricing

How pricing works

How pricing works

One monthly fee plus a one‑time setup, quoted after we've seen how you work.

  • Unlimited users, including the stillhouse and warehouse
  • Hosting, data migration, AI features and support included
  • Changes included, not billed as change orders
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Who builds it

Made by Airdev

Airdev has designed, built and supported custom software for over a decade. The same team builds and supports your ERP.

Visit airdev.co
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Tell us how you mash, distill, age, bottle and sell.After the call, we'll build a demo set up around it.

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