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Beer distributor software that fits the way you work

Beer and wine distributor software for wholesalers: presell, price postings, keg deposits, routes and depletions in one system, for one monthly fee.

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Free data migrationUnlimited usersCustom features included
Copperline Beverage
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Today's routes
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Sales / Orders
SO-581274Out for deliveryRoute 4 · stop 6 of 18 · ETA 10:50 AMPrint invoiceTrack truck
AccountThe Gilded Tap
ChannelOn-premise · bar
DeliveryTue, Nov 10 · route 4
Sales repJordan Pike
TermsEFT, 7 days
Retail license ON-48817 · active to Jun 30Checked at presell · credit $1,846 open of $5,000 · 9 kegs at the accountLicense and credit OK
Lines6
Kegs9
Delivery
Invoice
Margin
ItemSupplierUnitQtyPriceAmountCode date
Haze IPA1/2 bbl kegRidgeway BrewingKeg2$189.00$378.00Kegged Oct 28Keg K-20417, K-20433
Copper Lager1/6 bbl kegRidgeway BrewingKeg2$79.00$158.00Kegged Oct 21Keg S-08812, S-08840
Pilsner24/12 oz cans · 5-cs discountSaltmarsh BrewingCase5$36.50$182.50Canned Oct 14Best by Feb 11
Dry Cider24/12 oz cansHollow Pine CiderCase2$39.00$78.00Canned Sep 30Best by Sep
Cabernet Sauvignon12/750 mlVasquez Family WinesCase1$168.00$168.00Lot VF-23-CS4Current vintage
Sauvignon Blanc750 ml, split caseVasquez Family WinesBottle6$11.25$67.50Lot VF-25-SB2Current vintage
Product $1,032.00Keg deposits (4) $120.00Empties back (5) −$150.00Total $1,002.00
Route 4 · truck 6
Luis Ortega · left 6:20 AM · 18 stops
Stop 5 · Harbor & Vine MarketDone 10:22
Stop 6 · The Gilded TapETA 10:50
On the truck41 kegs, 318 cs
Kegs at The Gilded Tap
Counted by Jordan at presell, Nov 9
Before this stop6 halves, 3 sixtels
Full kegs in2 halves, 2 sixtels
Empties to pick up3 halves, 2 sixtels
Timeline
AllNotesChangesEmailsAI
Driver · Change · 10:22 AM
Stop 5 done; next stop The Gilded Tap, ETA 10:50
Driver · Change · 6:20 AM
Route 4 left with 41 kegs and 318 cs
Warehouse · Change · 4:45 AM
Picked by route, oldest code dates first, every line scanned
Sales · Change · Nov 9, 5:00 PM
Order locked at the route 4 cutoff
AI · Change · Nov 9, 3:31 PM
Added 6 btl of sauv blanc from Marcus's text
Sales rep · Change · Nov 9, 2:15 PM
Presold at the account; 9 kegs counted in the cooler
One order, end to end

Every order in one place,
from presell to cash

Where this lives today
  • Presell handhelds
  • Texts from accounts
  • Price posting spreadsheets
  • Keg count clipboards
  • Supplier reporting portals
  • QuickBooks
Sales / Orders
SO-581274Delivered · EFT pendingMargin as of Nov 10
More ▾
LicenseON-48817
Route4 · stop 6
Sales repJordan Pike
TermsEFT, 7 days
Lines6
Kegs9
Delivery
Invoice
Margin
Revenue$1,032.004 kegs, 8 cs, 6 btl
Gross margin27.2%November posting prices
Kegs4 out, 5 back8 at the account now
EFT dueNov 177-day terms · $1,002.00
27.2% at November posting prices, with the 5-case discount on the pilsner. The driver scanned 5 empties back at the door, so the account holds 8 kegs and the invoice netted $30.00 of deposits back. The sales go to all 4 suppliers in tomorrow morning's depletion reports.
RevenueCostMargin $Margin %
Product · 6 lines$1,032.00$750.80$281.2027.2%
Haze IPA, 1/2 bbl · 2 × $189.00$378.00$278.00$100.0026.5%
Copper Lager, 1/6 bbl · 2 × $79.00$158.00$115.00$43.0027.2%
Saltmarsh Pilsner, 24/12 oz · 5 × $36.50$182.50$132.00$50.5027.7%
Hollow Pine Dry Cider, 24/12 oz · 2 × $39.00$78.00$57.20$20.8026.7%
Vasquez Cabernet, 12/750 · 1 × $168.00$168.00$120.00$48.0028.6%
Vasquez Sauv Blanc · 6 btl × $11.25$67.50$48.60$18.9028.0%
Keg deposits · $120.00 out, $150.00 back, not revenue
$0.00$0.00$0.00—
Total$1,032.00$750.80$281.2027.2%
Cost is laid-in cost (supplier price, freight and state excise) when each line shipped. Sold for resale, so no sales tax.
Timeline
AllNotesChangesEmailsAI
Driver · Change · Nov 10
Delivered at 10:53 AM
Signed by M. Lee · 5 empties scanned back
Driver · Change · Nov 10
Route 4 left the warehouse
Truck 6, 18 stops
Warehouse · Change · Nov 10
Picked by route
Oldest code dates first
Sales · Change · Nov 9
Locked at the 5:00 PM cutoff
Route 4, Tuesday
AI · Change · Nov 9
Added 6 btl from Marcus Lee's text
Split-case price, approved by Jordan Pike
Sales rep · Change · Nov 9
Presold at the account
License and credit checked, 9 kegs counted
AI features

AI does the paperwork.
A person approves it.

AI drafts wine proposals and orders from account emails and texts, checks supplier bills against the posting, follows up on invoices and answers questions about your data. Nothing posts or sends until a rep or someone in the office approves it.

Proposal drafting

Turns an account's emailed request into a proposal, priced from this month's posting.

Winter by-the-glass listNora Bell, Alder & Ash
We're redoing our glass pours for winter. Can you price a Cabernet, a Sauvignon Blanc and a sparkling at about $10–14 a bottle? We'd pour about a case a week of each.Thanks, Nora
P-2291 · Alder & AshNovember posting · on-premiseDrafted by AI
WineCasesPrice / cs
Vasquez Cabernet
$14.00 a bottle · 28.6% margin
1$168.00
Vasquez Sauv Blanc
$11.00 a bottle · 26.4% margin
1$132.00
Brisa Cava Brut NV
$11.75 a bottle · 28.4% margin
1$141.00

Order intake

Turns texts, emails and portal orders into orders, matched to the account's usual brands and packages.

SO-581274 · The Gilded TapFrom Marcus's text at 3:28 PMDrafted by AI
DeliveryTue · route 4
Lines4 kegs, 8 cs, 6 btl
Product$1,032.00
"6 of the sauv blanc" matched to Vasquez Family Sauvignon Blanc, 6 bottles at the split-case price. Check before the 5:00 PM cutoff.

Bill capture and 3-way match

Checks supplier bills against the PO, what you received and the supplier's price for the month.

Bill RB-30418Ridgeway Brewing · PO-11782Matched by AI
POReceivedBill
Haze IPA kegs120120120
Price a keg$134.50—$137.50
Billed at $137.50 a keg, but Ridgeway's November price is $134.50. $360.00 over on 120 kegs.

Collections

Reads replies to invoice reminders, then pauses them or follows up.

Harbor & Vine MarketINV-579902 · $2,314.60 · 12 days lateRead by AI
Nov 3 · Reminder sentYour invoice is 5 days past due.
Nov 4 · Account replied"Two cases of Saltmarsh went out of code on our shelf. Jordan said you'd swap them."
Read by AI2 cs swapped for fresh code Nov 5, as state rules allow. Orders go COD until it's paid, per state credit rules; reply drafted.

Ask your data

Ask about kegs, depletions, margins or stock. Every answer links to the records behind it.

Which accounts stopped buying a brand they carried last quarter?
Dockside GrillHaze IPA$1,134
Pier 9 Oyster BarPilsner$657
St. Elmo's PubCopper Lager$316
Lost placements: no order since Oct 1, with last quarter's sales
Built around how you sell and deliver

Ask for it.
We'll build it.

Tell us what you need and we'll build it. Changes are included in your monthly fee.

"Can supplier placement incentives pay out to reps automatically?"Built in 2 weeks
"Can chain stores only order the brands their chain has authorized?"Built in 1 week
"Can we track the tap handles and POS materials each account has?"Built in 2 weeks
"Can a chain's feature prices run only during its ad weeks?"Built in 1 week
Beer and wine distributor software

Built for the way beer and wine distributors work

Saltmarsh Pilsner 24/12 oz · The Gilded Tap
On-premise · priced per case from the November posting
November posting
Price sourceApplies toPrice / csMargin
Frontline priceNovember posting, 1–4 cs$38.0030.5%
Quantity discountApplies5 cs on SO-581274$36.5027.7%
December postingFiled Nov 10, starts Dec 1$37.2529.1%
Laid-in costPrice, freight and excise$26.40—
November quantity discounts
1–4 cs$38.0030.5% margin5–9 cs$36.5027.7% margin10+ cs$35.7526.2% margin
Prices come from the posting for the month · reps can't go under the posted price

Every account gets the posted price, every time

Frontline prices and quantity discounts load from each month's price posting and apply on every order. Next month's posting loads ahead and starts on the 1st, so no one sells off last month's price.

  • Monthly postings and quantity discounts
  • Keg, case and bottle prices
  • Margin on every line from laid-in cost
Depletions · Ridgeway Brewing · October
Sales to retail by brand and package · 1,850 active accounts
Sent daily, 6:00 AM
Case equivalents4,016+6.4% vs last OctoberAccounts buying412of 1,850 activeReports sent31 of 31every day in October
Brand · packageDepletedvs last OctAccountsOn handDays left
Haze IPA · 1/2 bbl186 kegs+8.1%14264 kegs10
Haze IPA · 24/12 oz1,240 cs+12.4%388920 cs23
Copper Lager · 1/6 bbl98 kegs−3.0%7140 kegs12
Copper Lager · 24/12 oz860 cs+2.2%3011,120 cs40
Harvest Ale · 24/12 oz410 cs+18.0%166150 cs11
Account-level detail goes to Ridgeway every morning · the same for all 14 suppliers

Depletion reports your suppliers get every morning

Sales to retail by account, brand and package go to each supplier on their schedule, in the layout they ask for. You see the same numbers, with stock and days of supply beside them.

  • Daily or monthly reports for every supplier
  • Detail by account, on-premise and off-premise
  • Samples and breakage kept out of depletions
Kegs and deposits · all accounts
Every keg scanned out full and back empty
Nov 10
Kegs at accounts3,412$102,360 in depositsEmpties to return212to 9 breweriesNot seen in 90 days74$2,220 at 23 accounts
TypeAccount or supplierKegsStatusDeposit
Empties backSO-581274The Gilded Tap3 × 1/2 bbl, 2 × 1/6 bblCredited at the door$150.00
To breweryRTN-2207Ridgeway Brewing96 × 1/2 bbl emptiesPicked up Nov 9$2,880.00
Keg countKC-0412Lantern Room14 kegs not seen in 90 daysDriver to count$420.00
Lost kegsKC-0398Dockside Grill2 × 1/2 bbl missing at countDeposit billed$60.00

Every keg and deposit accounted for

Drivers scan kegs out full and back empty, so deposits post at the door and every account's keg count stays current. Kegs that stop coming back get flagged, and empties go back to the brewery for credit.

  • Keg deposits charged and credited at the door
  • Keg counts by account and size
  • Empties returned to breweries for credit
Supplier orders · main warehouse
Key brands under 14 days of supply · 3 of 4 suppliers shown
Nov 10
ItemOn handOn order30-day salesDays leftOrderLaid-in
Ridgeway Brewing · lead time 5 days · 8 kegs a pallet$21,128.00
Haze IPA1/2 bbl64018010152$139.00
Saltmarsh Brewing · lead time 3 days · 70 cs a pallet$11,088.00
Pilsner24/12 oz210054011420$26.40
Hollow Pine Cider · lead time 7 days · 70 cs a pallet$4,004.00
Dry Cider24/12 oz956021013140$28.60
4 draft supplier orders · $42,940.00 laid-in valueCreate 4 orders

Don't run out of the brands that sell

Days of supply for every brand and package come from depletions, stock and what's on order. Supplier orders are suggested in full pallets, with each supplier's lead time, before a key brand runs dry.

  • Days of supply by brand and package
  • Code dates received and picked oldest first
  • Supplier orders in full pallets
Included

Everything a beer and wine distributor needs, all included

One system, no add-on modules to buy.

Sell

  • Presell orders on a tablet
  • Price postings and quantity discounts
  • Retail license and credit checks
  • Keg, case and bottle units
  • Invoices, EFT and payments at the door

Buy

  • Supplier orders by days of supply
  • Receiving with code dates
  • Supplier bills checked against the posting
  • Depletion reports to suppliers

Warehouse and routes

  • Route picking, oldest code dates first
  • Keg deposits, empties and counts
  • Out-of-code pulls, samples and breakage
  • Routes, stops and proof of delivery

Money and data

  • Sales records for state excise reports
  • QuickBooks and Xero sync
  • Margin reports and Ask your data
Pricing

How pricing works

How pricing works

One monthly fee plus a one‑time setup, quoted after we've seen how you work.

  • Unlimited users, including reps, drivers and the warehouse
  • Hosting, data migration, AI features and support included
  • Changes included, not billed as change orders
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Who builds it

Made by Airdev

Airdev has designed, built and supported custom software for over a decade. The same team builds and supports your ERP.

Visit airdev.co
1,000+products built
10M+users
$1B+in transactions
Get started

Get a demo built for your distributorship

Tell us how you presell, price, deliver, track kegs and report to suppliers.After the call, we'll build a demo set up around it.

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