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Equipment dealer software that fits the way you work

Equipment dealer software for construction, ag and forklift dealers: units, trade-ins, floor plan, parts, service and rental, for one monthly fee.

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Sales · Fairview
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Sales / Deals
DL-4418Ready for deliveryLowboy 2 · Wed, Nov 11, 7:30 AMBuyer's orderDispatch
CustomerHarlan Site Works
QuoteQ-7731
SalespersonTom Bevins
BranchFairview
SignedNov 9
FinanceStavron Financial, 48 mo
New Stavron CT75 compact track loader · stock N24117S/N CT75K40412 · cab with heat and A/C, 2-speed, high-flow · 6 h on the meterFloor plan day 105
Lines6
Trade-in1
Work orders1
Finance
Gross
ItemTypeFromStatusAmount
Stavron CT75 compact track loaderStock N24117 · S/N CT75K40412UnitFairview lotRow CPDI done$86,500.00
80" low-profile bucketSTV-BKT80LPAttachmentFairview partsBin Y-02Installed$1,980.00
48" pallet forks and frameSTV-PF48AttachmentMillbrookTransfer TR-2290Installed$1,640.00
Stavron Protect, 3 yr / 3,000 hExtended warrantyWarrantyStavronStarts at deliveryRegister at delivery$2,150.00
Delivery to the job site1140 Kettle Rd · 22 miFeeLowboy 2Wed, 7:30 AMBooked$350.00
Trade-in: SL60 skid steerS/N SL60H18822 · 2,840 h · now U24203Trade-inFairview lotRecon WO-30421Appraised $23,000−$24,500.00
Equipment and fees $92,620.00Trade-in −$24,500.00Sales tax 6% $4,087.20Total $72,207.20
Delivery · Lowboy 2
Ray Sutter · Wed, Nov 11, 7:30 AM
Drop1140 Kettle Rd, job site
LoadCT75 with bucket and forks
Site contactDale Harlan
Funding · Stavron Financial
Retail contract, 48 months · approved Nov 9
Down payment$8,207.20 received
Amount financed$64,000.00
Floor plan payoff$76,120.00 on funding
Interest so far$788.31 · 45 days
Timeline
AllNotesChangesEmailsAI
Service · Change · 3:20 PM
PDI done on WO-30418: bucket and forks fitted, 3.5 h
Parts · Change · 1:45 PM
Pallet forks in from Millbrook on transfer TR-2290
Sales · Change · 11:10 AM
SL60 trade-in checked in as U24203 at 2,840 h
Sales · Change · Nov 9, 4:05 PM
Deal signed by Dale Harlan, $8,207.20 down
Finance · Change · Nov 9, 2:30 PM
Credit approved by Stavron Financial, 48 months
AI · Email · Nov 6, 9:20 AM
Quote Q-7731 drafted from Dale's email and sent
One deal, end to end

Every deal in one place,
from quote to cash

Where this lives today
  • Manufacturer dealer portal
  • Unit inventory spreadsheet
  • Floor plan statements
  • Phone and email
  • Paper work orders
  • QuickBooks
Sales / Deals
DL-4418Signed · delivers Nov 11Gross as of Nov 10
More ▾
UnitCT75 · stock N24117
QuoteQ-7731
SalespersonTom Bevins
FinanceStavron Financial
Lines6
Trade-in1
Work orders1
Finance
Gross
Revenue$92,620.00Unit, 2 attachments, warranty, delivery
Deal gross10.3%$9,534.19 · unit alone 12.0%
Days on floor plan10560 free, 45 at interest
Funding$64,000Stavron Financial, on delivery
10.3% deal gross so far. The unit makes 12.0% on its own; the $1,500 trade over-allowance, PDI and 45 days of interest bring it down.
PriceCostGross $Gross %
Unit · Stavron CT75, stock N24117
$86,500.00$76,120.00$10,380.0012.0%
Attachments · 80" bucket, pallet forks
$3,620.00$2,640.00$980.0027.1%
Extended warranty · 3 yr / 3,000 h
$2,150.00$1,520.00$630.0029.3%
Delivery · Lowboy 2
$350.00$185.00$165.0047.1%
Trade over-allowance · SL60 allowed $24,500, appraised $23,000
—$1,500.00−$1,500.00—
PDI and setup · WO-30418, 3.5 h
—$332.50−$332.50—
Floor plan interest · 45 days so far at 8.4%
—$788.31−$788.31—
Total$92,620.00$83,085.81$9,534.1910.3%
Unit cost is the Stavron invoice with freight. The trade-in went into used stock at its $23,000 appraisal; its recon on WO-30421 is charged to the used unit. Sales tax is not revenue.
Timeline
AllNotesChangesEmailsAI
Delivery · Change · Nov 10
Delivery booked on Lowboy 2
Wed 7:30 AM, Kettle Road job
Service · Change · Nov 10
PDI and setup done on WO-30418
3.5 h · bucket and forks fitted
Parts · Change · Nov 10
Pallet forks in from Millbrook
Transfer TR-2290
Sales · Change · Nov 10
Trade-in checked in as U24203
SL60, 2,840 h · recon WO-30421
Sales · Change · Nov 9
Deal signed, $8,207.20 down
Credit approved by Stavron Financial
AI · Email · Nov 6
Quote Q-7731 sent
AI-drafted from Dale Harlan's email
AI features

AI does the paperwork.
A person approves it.

AI drafts unit quotes and parts orders from customer emails, checks the floor plan statement, follows up on statements and answers questions about your data. Nothing posts or sends until someone at the dealership approves it.

Unit quotes

Turns a customer's emailed request into a quote, with the unit by stock number and the attachments in stock at each branch.

CT75 for the Kettle Road jobDale Harlan, Harlan Site Works
Looking for a high-flow CT75 with a cab and 2-speed, plus an 80" bucket and forks. We'd trade in our SL60 (about 2,840 hours) if the numbers work. Need it on site by Nov 11.Thanks, Dale
Q-7731 · Harlan Site WorksTrade-in to appraiseDrafted by AI
ItemQtyPrice
CT75, stock N24117
Fairview · cab, high-flow, 2-speed
1$86,500.00
STV-BKT80LP
80" bucket · Fairview has 2
1$1,980.00
STV-PF48
Pallet forks · Millbrook has 1
1$1,640.00

Parts orders

Turns emailed parts orders into orders, with every part checked against the machine's serial number.

PS-55120 · Garvey PavingFrom Mike Garvey's emailDrafted by AI
MachineSL60, S/N SL60H20415
Total$412.84
PickupWill call, Millbrook
Filter STV-6H1041 in the email was replaced by STV-6H1047 for this serial. The new number is on the order.

Floor plan statement check

Checks the lender's floor plan statement against the units you've sold and paid off.

Statement · OctoberStavron Financial floor planMatched by AI
OursLenderDiff
Units41421
Interest$9,610.00$9,837.85$227.85
N24088 was paid off Oct 14 but is still on the statement: 17 more days of interest, $227.85, to dispute.

Collections

Reads replies to statement reminders, then pauses them or follows up.

Garvey Paving$4,862.40 · 31 days lateRead by AI
Nov 5 · Reminder sentYour September statement is 26 days past due.
Nov 9 · Customer replied"We're not paying the $1,240 damage on RC-2214. The bucket teeth were worn, not broken."
Read by AIDisputes the damage charge on RC-2214. Reply drafted with the check-in photos; $3,622.40 isn't in dispute.

Ask your data

Ask about units, parts, service or warranty. Every answer links to the records behind it.

Why were claims denied?
Missing photos7 claims$4,980
Over standard time12 claims$2,310
Filed after 30 days3 claims$1,870
214 warranty claims sent to Stavron, Jan 1 to Nov 9, all 3 branches
Built around how your dealership runs

Ask for it.
We'll build it.

Tell us what you need and we'll build it. Changes are included in your monthly fee.

"Can every new unit get a PDI work order the day it arrives?"Built in 1 week
"Can a machine's telematics fault codes open a service lead?"Built in 3 weeks
"Can a trade-in appraisal show what similar units sold for here?"Built in 1 week
"Can rent paid on a rental-purchase count toward the price?"Built in 2 weeks
Equipment dealer software

Built for the way equipment dealers work

Units on floor plan · all branches
New and used, oldest first · 4 of 41 shown
Nov 10
On floor plan$2,684,30041 units, 3 branchesPaying interest14 units$9,610 in OctoberCurtailments due$38,4606 units, next 30 days
UnitBranchIn stockFloor planBalance
Stavron ME55 mini excavatorN23871 · newMillbrook214 daysCurtailment due Nov 20$84,600.00
Stavron CT60 track loaderU23988 · used, ex-rentalDunmore162 daysAt interest$41,800.00
Stavron CT75 track loaderN24117 · sold on DL-4418Fairview105 daysPay off on funding$76,120.00
Stavron TH842 telehandlerN24190 · newDunmore41 daysFree until Nov 29$118,450.00

Know what every unit on floor plan is costing you

Every new and used unit, from loaders to tractors and forklifts, has its stock number, serial, options and days in stock. Free periods, interest and curtailments come from your floor plan terms, so aging units show up before they get expensive.

  • Stock numbers, serials and options on every unit
  • Free periods, interest and curtailments
  • Payoff due the day a deal funds
Stavron ME35 mini excavator · S/N ME35J21187Pell Creek Landscaping · 612 h · WO-30392FindTravel motor seal kit
PartFitsFairviewMillbrookStavronPrice
STV-7Y2210Seal kit, travel motorFits this serial2038$289.00
STV-7Y2244Seal kit, travel motorS/N J22000 and up1124$312.50
STV-7Y2208Seal kit · old numberReplaced by STV-7Y2210————
STV-HYD5Hydraulic oil, 5 galFits149120$96.50
Often used with this seal kit on the ME35O-ring kit STV-3K2290Travel motor gear oilSeal driver tool

The right part for the machine, by serial number

Look up parts by model and serial number. Supersessions and serial breaks show on every result, with stock at each branch and at the manufacturer, so a machine that's down gets the right part the first time.

  • Serial breaks and supersessions
  • Stock at every branch and the manufacturer
  • Machine-down orders flagged at the counter
WO-30392 · Pell Creek Landscaping
Stavron ME35 mini excavator · S/N ME35J21187 · 612 h
Tech done · Nov 10
Job 1 · Left travel motor leakingWarrantyLuis Ortega · 4.2 h clocked, 3.8 h allowed
ComplaintOil at the left travel motor; machine pulls leftCauseTravel motor shaft seal failed at 612 hCorrectionReplaced seal kit STV-7Y2210, refilled, tested travel
Job 2 · 500-hour serviceCustomer payLuis Ortega · 2.6 h · $661.60
Labor2.6 h × $145.00 = $377.00Parts500-hour filter kit and fluids, $284.60
Claim WC-1187Serial and hoursFailure date4 photosFailed part tagged
$662.76Labor 3.8 h × $118.00 = $448.40 · parts $186.40 + 15% = $214.36Send to Stavron

Work orders that get warranty claims paid

Techs clock time on each job and write the complaint, cause and correction. A warranty job can't go to the manufacturer until the serial, hours, photos and failed part are on it.

  • Warranty, customer-pay and internal jobs on one work order
  • Clocked hours next to the manufacturer's standard time
  • Claims tracked until the credit comes in
Rental fleet · all branches
Hours from telematics, confirmed by the meter at check-in
Nov 10
On rent13 of 1872% time utilization in OctoberRental revenue · October$64,28018 units, 3 branchesDue back this week41 due today
UnitCustomerOutDue backHours usedStatus
R-124ME35 mini excavatorOstrow BuildersRC-2251 · weeklyNov 3Nov 1052 of 40 hDue back today
R-097CT75 track loaderPell Creek LandscapingRC-2236 · 4 weeksOct 19Nov 16121 of 160 hPurchase quote sent
R-118CT60 track loaderGarvey PavingRC-2240 · 4 weeksOct 26Nov 2386 of 160 hOn rent
R-131TH842 telehandlerHarmon RoofingRC-2255 · weeklyNov 6Nov 1318 of 40 hOn rent
RC-2251 is 12 h over its 40 h week, so 12 h bill at the overtime rate when the ME35 comes back.

Rent the fleet, bill the hours, sell the unit

Rental contracts record meter hours out and back, bill overtime past the hours in the rate, and keep check-out and check-in photos. When a renter wants to buy, the unit moves to a deal with its history.

  • Day, week and 4-week rates with hour limits
  • Check-out and check-in photos for damage
  • Rental units sold with their hours and service history
Included

Everything a dealership needs, all included

One system, no add-on modules to buy.

Sales and units

  • Quotes and deals with options and attachments
  • Trade-in appraisals and used units
  • Serialized units with stock numbers
  • Floor plan, curtailments and payoffs
  • Retail finance, invoices and payments

Parts

  • Parts counter by model and serial
  • Supersessions and serial breaks
  • Stock orders and machine-down orders
  • Branch transfers

Service and rental

  • Work orders with complaint, cause and correction
  • Tech time clocked on a tablet
  • Warranty claims to the manufacturer
  • Rental contracts and meter hours
  • Delivery and pickup scheduling

Money and data

  • QuickBooks and Xero sync
  • Department margins and Ask your data
Pricing

How pricing works

How pricing works

One monthly fee plus a one‑time setup, quoted after we've seen how you work.

  • Unlimited users, including the parts counter, shop techs and rental yard
  • Hosting, data migration, AI features and support included
  • Changes included, not billed as change orders
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Who builds it

Made by Airdev

Airdev has designed, built and supported custom software for over a decade. The same team builds and supports your ERP.

Visit airdev.co
1,000+products built
10M+users
$1B+in transactions
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Tell us how you sell, rent and service equipment.After the call, we'll build a demo set up around it.

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